Unitarian Universalist Church of Silver Spring
Using the Online Calendar
Notes on how to use the online calendar:
Click on the Calendar link to enter the UUCSS web calendar. You can view a different month or year by using the drop-down menus near the bottom of the page or by clicking the past or next month links at the top of the page. As you mouse over scheduled events, details on events scheduled for that day will pop-up, including what room the event is scheduled in.
Reserving space for an event. Click on the "+" of a particular date or the "New Event Request" at the bottom of the page. This will take you to a page with three tabs ("Details," "Location(s)," and "Repeat"). Please select a location for your event if you know where you want to meet. After filling in the information requested in each of the three tabs hit the "Save" button. If there is a scheduling conflict, an explicit message will appear. Hit the "Cancel" button and look through the calendar again to find a new date, time and/or location. If there is no scheduling conflict, then you'll return to the monthly calendar page.
How will I know if my event has been reserved?
Check back to the calendar in a day or after you submit your request. After you request an event to be scheduled the Church Administrater will reveiw and accept or reject the request, usually within a couple of days. When you see the event on the main UUCSS web calendar, you'll know it has been confirmed.
Additional notes:
To return to the main Calendar click on "My Calendar".
To print a Calendar page. Click on "Printer Friendly" in the lower left corner of the main page before printing.
You can send a message with info such as contect information to the calendar administrator through the field marked "Private Notes for Administrator."
Also, if you do not want the name nor details of your event viewable on the internet make sure to set "Access: Not Viewable" on the "Details" tab.
The boxes you see while mousing over the calendar show only the main location for an event even for events that take place in multiple locations. If you click on an entry you will see more detailed information for the event, including all the rooms being used.
When scheduling off site events (Location(s): Off Site) please tag the event as an untimed event (Details: Untimed event) and note the actual time and location under the "Details" tab ("Details: Full Description). Otherwise you may get a conflict with other off site events scheduled at the same time.
To select multiple rooms for an event using the "Locations(s)" tab, hold down the "Control Key" while selecting individual rooms with the mouse.
To reserve a particular first day of the week of the month for all months use the "Repeat" tab and set "Repeat Type:Monthly (by day)". You can also set the "Repeat End Date:" with this function. Leave the "Frequency:" field alone unless you really know what you are doing. If you are ever unsure how to use this function just communicate your detailed request in "Private Notes for Administrator" and let the administrator handle it. This is especially true when scheduling repeating events like 2nd and 4th Tuesdays of the month.
Although "UUCSS Calendar" and "UUCSS Administrator" appear at the bottom of the drop-down list of locations, please don't select them. They are NOT locations. They are "User" calendars and an artifact of how this web calendar works.